Nekada je timska suradnja na dokumentima bila dugotrajna i zamorna. Jedna osoba bi napisala nacrt, dala nacrt nekom drugom da izvrši izmjene, ponovno bi pročitala izmjene i odlučila hoće li ih prihvatiti, predala dokument nekom drugom na uređivanje i tako dalje. Danas^(Nowadays) je dijeljenje dokumenata jednako jednostavno kao i njihovo pisanje, a mnogi ljudi mogu lako raditi na istom dokumentu. Paket programa Microsoft Officea^{(Microsoft Office)} dizajniran je za timski rad, ali neće ga svi u početku smatrati instinktivnim. Ovdje bi knjiga poput Timske suradnje, Korištenje Microsoft Officea za učinkovitiji timski rad^{(Team Collaboration, Using Microsoft Office for More Effective Teamwork)} mogla biti pravi dragulj. Ispunjava li ova knjiga obećanje iz naslova? Kao dugogodišnji Ured^(Office)korisnika, zanimalo me to saznati. Da vidimo što sam otkrio.

Ova je knjiga osmišljena za posao

Od početka je jasno da je ova knjiga namijenjena ljudima koji rade u poslovnom okruženju, a posebno poduzećima. Također je za ljude koji su već upoznati s nedavnim izdanjima Officea^(Office) (od uvođenja vrpce) i kojima nije potreban vodič o osnovama. Pretpostavlja se da čitatelj ima Office 2013 i to pokazuju ilustracije.

Knjiga počinje raspravom o konceptima uključenim u timski rad (dinamika tima, vodstvo primjerom i tako dalje) koja je, nažalost, suha kao udžbenik, nikad ne koristi jednu riječ tamo gdje će ih učiniti desetak. Čini se da autor želi biti siguran da je svaka pojedina očita točka pokrivena turobnim detaljima. Mislim da neću biti sam čitajući odlomak za odlomkom i poželjeti da on već nastavi s tim.

Suradnja u uredu

Prvo poglavlje koje zapravo govori o suradnji s Officeom^(Office) detaljno opisuje korištenje SharePointa^(SharePoint) . Za korištenje SharePointa^(SharePoint) potrebna je pretplata na Office 365 Small Business Premium ili višu razinu. Veći dio odjeljka SharePoint dizajniran je za osobe koje administriraju SharePoint web-mjesta, a autor se slaže da bi korisnicima koji nisu administratori informacije mogle biti zanimljive, ali s njima neće moći puno učiniti. Nema sumnje da je SharePoint izvrsno opremljena usluga, a ako tvrtka već ima pretplatu na Office 365 Small Business Premium , SharePointje ugrađen. Opis kako u potpunosti konfigurirati SharePoint da odgovara posebnim potrebama tima je temeljit i dobro ilustriran.

Međutim, cijena pretplate može biti previsoka za mnoge tvrtke. A fokus na administriranje SharePoint stranica gubi puno prostora. Tvrtka koja je ušla u SharePoint gotovo će sigurno imati vlastite educirane administratore i vlastita pravila. Sljedeći odjeljak opisuje timski rad putem Outlooka^(Outlook) , ali opet, fokus je, u početku, na povezivanju Outlooka^(Outlook) s web-mjestom tvrtke SharePoint . Nakon što knjiga počne opisivati ​​suradnju putem OneNotea^(OneNote) , ona postaje vrijednija za prosječnog korisnika.

Knjiga opisuje kako povezati Outlook s OneNoteom^(OneNote) i kako osigurati da se timski rasporedi, poruke i kalendari sinkroniziraju sa dijeljenim bilježnicama. Značajka kalendara trebala bi biti posebno korisna za praćenje raznih projekata i osiguravanje da nema sukoba u rasporedu.

Postoji odjeljak koji opisuje timsku suradnju s Lync -om , ali to bi bilo zanimljivo samo osobama čije tvrtke koriste Lync Server i koje su licencirale za korištenje od strane svojih zaposlenika.

Sinkronizacija i suradnja

Poglavlje pod nazivom "Praćenje rasprava i ideja"^{("Keeping track of discussions and ideas")} okuplja upute za timsko korištenje programa OneNote i Lync . Fokus je na OneNoteu^(OneNote) i objašnjava kako dijeliti dokumente putem Outlooka^(Outlook) i drugih Office aplikacija te kako stvoriti dijeljene mape i popise. Ovdje se timska suradnja, korištenje Microsoft Officea za učinkovitiji timski rad^{(Team Collaboration, Using Microsoft Office for More Effective Teamwork)} konačno svodi na korisni za većinu ljudi – na pola knjige. Osim najčešćih zajedničkih zadataka, ovaj odjeljak također uključuje opis predložaka, referenci, dijeljenje stranica putem e-pošte i korištenje sigurnosnih kopija. Postoji kratko spominjanje koje ljudi ne moraju nužno imatiOutlook za primanje zajedničkih stavki.

Postoje poglavlja posvećena suradnji s Wordom^(Word) , Excelom^(Excel) i PowerPointom^(PowerPoint) . Knjiga implicira da se ovakva suradnja može ostvariti samo s Officeom 2010^{(Office 2010)} ili novijim verzijama, što nije sasvim točno. Novije verzije omogućuju da više ljudi istovremeno radi na istoj datoteci. Ali ako ta istovremena upotreba nije potrebna, otkrio sam da će Office 2007 (koji ja koristim) biti jednako dobar. Autor pretpostavlja da će ti zajednički dokumenti biti dostupni putem SharePointa^(SharePoint) ili SkyDrive/OneDrive . Alati dostupni na SharePointu^(SharePoint) mnogo su opsežniji i svestraniji od onih u OneDriveu^(OneDrive). Praćenje^(Tracking) promjena je u Wordu^(Word) dostupno već jako dugo. Mnogi ljudi koji su prije surađivali na dokumentima znat će kako se to radi. Ipak, opis u knjizi bit će koristan za novopridošlice i dobar podsjetnik za iskusnije suradnike. Isto vrijedi i za bilješke u Excelu^(Excel) i zajedničko korištenje PowerPointa^(PowerPoint) .

Konačno, SkyDrive/OneDrive

Posljednje poglavlje objašnjava kako se suradnja može obaviti na SkyDriveu^(SkyDrive) (sada se zove OneDrive ). Budući da je ovo najpraktičnija metoda za toliki broj ljudi, mislim da je trebala biti prva predstavljena. Ovdje u 7 tutoriala^{(7 Tutorials)} uredništvo surađuje putem OneDrivea^(OneDrive) i Google Drivea^{(Google Drive)} , tako da znamo koliko veze s OneDriveom^(OneDrive) mogu biti vrijedne. Knjiga govori o Office Web Apps (sada se zove Office Online ) i bilježi značajke i ograničenja aplikacija. Ova knjiga bila je zaštićena autorskim pravima 2012., prije nego je Office Online preimenovan i ažuriran.

Presuda

Timska suradnja, korištenje Microsoft Officea za učinkovitiji timski rad^{(Team Collaboration, Using Microsoft Office for More Effective Teamwork)} dizajniran je za poslovne korisnike i IT administratore koji trebaju postaviti Sharepoint . Mnogo toga bit će irelevantno za ljude koji nemaju pristup korporativnim SharePoint ili Lync poslužiteljima i koji ne administriraju SharePointstranice. Stil pisanja je suh, raznovrstan i dosadan, a sam materijal pomalo zastario. Čak i ljudi koji su u ciljnoj publici možda neće biti zadovoljni time. Ova knjiga jednostavno nije namijenjena prosječnom čitatelju i njezin ton ne poziva ljude da je pročitaju. Postoje i druge, bolje knjige koje objašnjavaju dijeljenje dokumenata i suradnju, koje imaju dodatnu prednost što služe kao puno bolje, puno detaljnije reference na Office općenito. Nema potrebe trošiti toliko vremena na SharePoint , koji se zapravo ne odnosi na suradnju, već na administriranje Microsofta^(Microsoft)'s platforma za suradnju za tvrtke. Prije nego što ga kupite, preporučujemo da pogledate njegov sadržaj i poglavlje o besplatnom uzorku te još jednom provjerite dijeli li uistinu ono što trebate naučiti. Inače, najbolje je kloniti se ove knjige.

Book Review - Team Collaboration, Using Microsoft Office for More Effective Teamwork

It used to be that team collaboration on documentѕ was time-consuming and tedious. One person would wrіte a draft, give the draft to someone else to make changes, re-read the changes and decide whether to acceрt them, hand the document to someone else to edit, and so on. Nowadayѕ ѕharing documents is every bit as easy as writing them, and many people can eаsily work on the same document. Microsoft Office's suite of programs is deѕigned for teamwork, but not еverуone wіll find it instinctive at first. This is where a book like Team Collaboration, Using Microsoft Office for More Effective Teamwork could be a real gem. Does this book live up to the title's promise? As a long-time Office user, I was interested to find out. Let's see what I discovered.

This Book is Designed for Business

It's clear from the start that this book is designed for people working in a business environment and especially enterprises. It's also for people who are already familiar with recent editions of Office (since the introduction of the ribbon) and who don't need a tutorial on the basics. It's assumed that the reader has Office 2013 and that is what the illustrations show.

The book begins with a discussion of the concepts involved in teamwork (team dynamics, leadership by example, and so forth) that is unfortunately about as dry as a textbook, never using one word where a dozen will do. The author seems to want to be sure that every single obvious point is covered in dreary detail. I don't think I will be alone in reading paragraph after paragraph and wishing he'd get on with it already.

Collaboration in Office

The first chapter that actually talks about collaboration with Office describes using SharePoint in detail. Using SharePoint requires a subscription to Office 365 Small Business Premium or a higher level. Much of the SharePoint section is designed for people who administer SharePoint sites, and the author agrees that non-administrator users might find the information interesting but they won't be able to do much with it. There is no doubt that SharePoint is a wonderfully full-featured service, and if a business already has an Office 365 Small Business Premium subscription, SharePoint is built right in. The description of how to fully configure SharePoint to suit the team's particular needs is thorough and well illustrated.

However, the cost of the subscription may well be prohibitive for a lot of businesses. And the focus on administering SharePoint sites wastes a lot of space. A business that has gotten into SharePoint will almost certainly have its own trained administrators and its own policies. The next section describes teamwork through Outlook, but again, the focus, in the beginning, is on linking Outlook to a company SharePoint site. Once the book starts describing collaboration through OneNote, it becomes more valuable for the average user.

The book describes how to link Outlook to OneNote and how to make sure that team schedules, messages, and calendars are synced to shared notebooks. The calendar feature should be especially useful to keep track of various projects and ensure there are no scheduling conflicts.

There is a section describing team collaboration with Lync, but this would be of interest only to people whose businesses use Lync Server and have licensed it for use by their employees.

Sync and collaboration

The chapter called "Keeping track of discussions and ideas" brings together instructions for team use of OneNote and Lync. The focus is on OneNote, and it explains how to share documents via Outlook and other Office apps, and how to create shared folders and lists. This is where Team Collaboration, Using Microsoft Office for More Effective Teamwork finally gets down to being useful for most people—halfway through the book. Besides the most common collaborative tasks, this section also includes a description of templates, references, sharing pages via email, and using backups. There's a brief mention that people don't necessarily have to have Outlook to receive shared items.

There are chapters devoted to working collaboratively with Word, Excel and PowerPoint. The book implies that this kind of collaboration can only be done with Office 2010 or newer versions, which isn't quite true. The newer versions allow multiple people to work on the same file at the same time. But if that simultaneous use isn't necessary, I have found that Office 2007 (which is what I use) will do just as well. The author assumes that these shared documents will be made available via SharePoint or SkyDrive/OneDrive. The tools available on SharePoint are much more extensive and versatile than those in OneDrive. Tracking changes has been available in Word for a very long time. Many people who have collaborated on documents before will know how it's done. Still, the description in the book will be useful for newcomers and a good reminder for more experienced collaborators. The same goes for annotations in Excel and shared use of PowerPoint.

Finally, SkyDrive/OneDrive

The final chapter explains how collaboration can be done on SkyDrive (now named OneDrive). Since this is the most practical method for so many people, I think it should have been featured first. Here at 7 Tutorials the editorial staff collaborates via OneDrive and Google Drive, so we know how valuable connections with OneDrive can be. The book discusses the Office Web Apps (now called Office Online) and notes the apps' features and limitations. This book was copyright 2012, before Office Online was renamed and updated.

Verdict

Team Collaboration, Using Microsoft Office for More Effective Teamwork is designed for business users and IT administrators that need to set up Sharepoint. Much of it will be irrelevant for people who don't have access to corporate SharePoint or Lync servers and who don't administer SharePoint sites. The writing style is dry, wordy and dull, and the material itself is a bit out of date. Even people who are in the target audience might not be that pleased with it. This book just isn't designed for the average reader and its tone doesn't invite people to read it. There are other, better books that explain document sharing and collaboration, which have the added advantage of serving as much better, much more detailed references to Office in general. There's no need to spend so much time on SharePoint, which isn't really about collaborating but about administering Microsoft's collaboration platform for businesses. Before you buy it, we recommend that you take a look at its table of contents and its free sample chapter and double check if it truly shares what you need to learn. Otherwise, it is best to stay away from this book.

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